When you are completing undergraduate or graduate studies, or have earned your degree recently, you will likely want to ask a professor or an academic advisor for a reference as you begin to apply for jobs.
Find out who to ask, what information to include in your email requesting a reference, and review sample reference requests to professors and academic advisors. People familiar with your academic work and performance are excellent choices to ask for recommendations as you begin your career.
You may not have a lot of related work experience in your chosen field, and your professors can speak about the knowledge and skills you have demonstrated that will help you succeed in the industry you are targeting. If possible, request a reference letter from a professor or advisor who knows you well and respects your work and character.
That is, don't request a reference from a professor if you were frequently tardy or absent from the class or did not receive a good grade. Ideally, choose someone who you've spoken to outside of the classroom — during office hours, for instance, or at departmental activities. Respect people's schedules — if possible, request a reference letter several weeks in advance of when the semester ends or when you'll need it.
When sending the email message include your name in the subject line. For example: "Joe Smith: Reference Request. If you don't know the professor or advisor well, make your connection clear in the email.
The more detailed information you provide, the easier it will be for the reference writer to endorse you. The following are examples of email messages to use when you are requesting a reference for employment from an academic advisor or a college professor. I am writing to you to request that you provide a reference for me as I begin my job search. As you know, I will be completing my graduate studies this spring, and have found several exciting opportunities that I am exploring.
As my undergraduate thesis advisor and mentor, I believe that a reference from you would provide a potential employer with information to recommend me as a school counselor. Here's a sample email message asking a professor to provide a recommendation for employment. I have greatly enjoyed and benefited from the four classes that I took with you over the past three years.
I was hoping that you might know me well enough and have a high enough regard for my abilities to write a general recommendation for my credentials file. I have included a summary sheet to refresh your memory about some of my key papers including my senior thesis. I have also attached my resume which will bring you up to date about some of my accomplishments outside the classroom. Please let me know if you are comfortable endorsing my candidacy for jobs in the publishing industry.
I would be happy to answer any questions and provide further information which will help you to write your recommendation. Can we meet during your office hours to discuss this further? Once your professor writes the reference, make sure to send a thank-you note to your referenceacknowledging the favor. You can either send a handwritten note or an email. Review Sample reference letters and recommendation lettersletter samples for character references, and letters asking for a reference. Looking for your first job?
Concerned about the references your employer might give you? Consider using a character reference personal reference in addition to or as an alternative to employment reference letters. Job Searching Job References. Full Bio Follow Linkedin. Follow Twitter. Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. Read The Balance's editorial policies. Jones, I am writing to you to request that you provide a reference for me as I begin my job search.
If you want to email a professor asking a question, check your syllabus first. The syllabus can tell you about your workload, assignments, deadlines, and more. Your classmates are another valuable source of information, so make sure to talk to them first. This is the best course of action because such an email looks professional and shows a recipient that your message is about classes.
A good subject line tells a professor what your email is about and how they should act on it. Question about [Course name] assignment [Course name] : Asking for an appointment. Start your email to a professor with an appropriate and respectful salutation. Double-check their name before sending an email and make sure your greeting is followed by a comma. This helps you save the recipient time and ensures you get a reply faster. I was wondering if we could set up an appointment to discuss my grade on [Assignment name].
Please let me know if you are able to meet next week. How to end an email to a professor? Pay attention to grammar, spelling, and punctuation. Reread the email as if you are a professor who receives it. Is the tone of the email polite and respectful?
How to Email a Professor (with Samples)
Does it comply with a formal email format? Please keep in mind that these examples are for reference only, and you should always personalize and tweak them to your needs. If you frequently need to email your professor, you can add these templates to Spark and reuse them whenever needed. Learn how templates in Spark work.
Please find attached my assignment we are supposed to submit by Thursday. I will also do my best to look through the materials you provided for this class and ask my classmates to share their notes. Thank you. Best regards, Lexie Brown. I have checked that your office hours are scheduled on Wednesdays from 2 to 5 PM.
If this is correct, please let me know if I can come.The most important thing to keep in mind is that any email you send to your professor should be written with a professional tone. Your professor, as an expert in their field, holds the key to the information you need and can even help point you in the right direction toward your future career.
It is important to make a positive impression every time you contact them, as your correspondence can influence whether they seek you out for additional opportunities for growth, including internships and assistantships. Its corrections and modifications come with helpful explanations, allowing you to make informed decisions about how you edit your final draft.
Tools like Grammarly are invaluable for any student, providing real-time editing for not only emails to faculty, but also any kind of class writing assignment. When reaching out with a question or concern regarding your grade, remember that, for privacy purposes, your professor is not likely to share certain information with you via email. Below is a good example of how to email a professor about your grades. I am unable to attend your office hours this week, but I was wondering if I could set up an appointment with you to discuss my grade on Essay 1.
I did not understand some of your notes and was hoping to meet with you for clarification. Please let me know if you have any availability this week. Again, your professor is a respected expert in their field, so their recommendation can do wonders for both your academic and professional growth.
Be polite, concise, and clear as you communicate exactly what you need from them. And if you need their reference by a specific deadline, make sure you include it in your request with ample time to complete your request. Below is an example of such an invitation.
I thoroughly enjoyed your class and want to say thank you for a great semester. I am emailing you to inquire whether you would be willing to comment on my potential as an environmental engineering researcher?
I would simply need to provide your name as a reference along with your contact information. Last, but not least, really take care to check your class syllabus or assignment instructions before asking your professor a question via email.
In many cases, professors will have already addressed several of the most frequently asked questions within the first few days of class at the beginning of the semester.
Communicate a level of commitment and respect by thoroughly reviewing your information and ensuring that you still need to contact your professor. Other students in your class can prove to be another valuable resource. Each of your professors likely teach multiple classes, conduct research out of class, or do work for another job on campus or elsewhere.
They are not obligated to communicate the same information multiple times! Show them your dedication to success with adequate preparation and careful language. Learning to write clear, concise, professional emails to your professors is an excellent practice in taking ownership of your education—not to mention good training for future communication with an employer!
The Importance of Internships in College. Tips for emailing your professor: Use your academic account. You have a. Use a professional greeting. Thoroughly identify yourself. Even if your class size is small, your professor has plenty of other responsibilities, classes, and students. Help your professor recognize you quickly by introducing yourself with your first and last name as well as the title and section number of your class. Remain formal.
Remember: this is not a text message! Do not use abbreviations, emojis, or slang. Communicate clearly and concisely. If you cannot articulate your specific need in one or two sentences, give them an idea of what you need help with and ask to set up a face-to-face meeting with them.
Be polite. And it never hurts to add a line wishing them a great weekend or good afternoon! End with a formal acknowledgment.Do you ever struggle with what to say to a professor in an email? Writing an email to a professor requires more thought than sending a text to a friend. When you do that, your professors will be more inclined to help you. I hope all is well. I hope all is well and that you enjoyed your weekend. I saw that you posted the grades for our last reports.
I was a little surprised and discouraged by my grade. I was wondering if you offer any extra credit opportunities, revisions or if you have any advice for me on how to improve on a future assignment. Let me know what works for you.
Be very specific about why you need an extension. Even better, attach a note from your coach, employer or doctor who can attest to why you need an extension. I do not think that I will be able to submit my best work to you with all of the other tasks on my agenda. If you know of a professor that you are close with or one who enjoys working with you, here is a template on how to ask for a recommendation for a future job or graduate school.
The position requires a letter of recommendation, and I was wondering if you would consider writing one for me? If you are able to write it, I will follow up with a deadline and any additional information. I have attached a resume and cover letter below as a reference. If you have never taken a class with this professor before, make sure that you fully introduce yourself.
I am trying to narrow down a few classes for the next semester. I was doing some research in the course catalog and I found your class. Or, if you could refer me to a student who took this class who I could contact, that would be very helpful. She writes about challenges facing college students and tangible ways students can thrive in their academic and professional lives.
Topics: Academic Institutions. BCC Research provides objective, unbiased measurement and assessment of market opportunities with detailed market research reports.Learning can be quite demanding and despite giving the best you can, you might end up getting grades that you feel you do not deserve.
This might be attributed to an emergency or poor performance. However, in such cases, you can write a letter to professor about changing grades. Wondering how to write this letter? It is actually quite easy once you learn the art of writing. You might have voided writing this letter as you were not sure of the approach to use.
Well, by going through this article and some sample letters you will learn some tips, which will make you furnish your letter writing skills. Dear Mr. I was unable to effectively complete the assignment as I got sick due to food poisoning. Therefore, the work I submitted was incomplete. I regret not being able to do my best and I apologize.
For any additional information, please reach me on this number  or email me at [email]. I am very sorry for any inconvenience and thank you for understanding. Due to a family emergency, I was unable to complete my test.
I was distressed during the test and concerned about my mother who was hospitalized and being the only child and living relative, I could not focus on the test, and I had to leave. I was worried about her condition. I would greatly appreciate if you gave me a make-up test to improve my grades. My mother has fully recovered and I believe I am ready for a make-up test. For any additional information, please contact me on  or email me at [email].
Thank you for understanding. I really tried my best to do the assignment, but I was unable to comprehend it and give my best. I believe if given another chance, I will perform better.Is there space in your lab for an undergraduate? If so, what is the pay rate? How you found out about the professor's research. Expression of interest in specific paper or topic. I know you are very busy.
I have attached my resume and unofficial transcript. Please let me know if there is any other information I can provide. I look forward to talking to you soon. I am a year, major at university and I am writing to ask about opportunities for undergraduate research in your lab beginning time period.
I have conducted undergraduate research on topic with names in program or class. Expression of interest in the topic. I would like to continue a path of research on topic and would ultimately allow me to career goal. I am especially interested in your previous work on describe a paper or talk.
I have attached my CV and unofficial transcript to this e-mail, but if there is additional information that I have not included that you would like, I would be happy to provide it to you. Thank you for your consideration. Dear Dr. In my introductory and upper-level coursework, I've developed a passion for science and am extremely interested in pursuing independent research as an undergraduate. An extensive research experience will greatly help me consolidate my future career choice.
I am personally greatly interested in the molecular biology of stem cells. In particular, I found it amazing that microRNAs can alter the fate of a cell in such a profound way.
Letter to Professor Regarding Grades – (Sample Letters)
If possible, I would love to start working on a long-term project in your lab beginning this summer.Some students have asked me to write an article explaining the format and give a template on How to contact professor for funding. I recommend you to read the previous articles for the context. It is more important for you, if you are writing to a professor for the first time.
Usually, professors with research are extremely busy and they do not have time to reply to emails. Your subject line should be very good, short and crisp indicating that you are prospective student and include the research info, etc. It has to be crisp and short. Read Subject line to Professors for Admissions, Funding. It has to be very generic and reflect US terms. Do not be disappointed. The email should be very short and crisp. No long story or drama, they do not have time to read it.
Usually, anything more than 5 lines means, they may not read it. I will list what it should have between them.
Dear Dr. Imagine you are emailing Marketing professor about research opportunities. I have read few of your research publications on Advertising Research targeting online customers.
I have worked on similar marketing project at school involving design and processing online customer data by surveys. I am interested in advertising research area and would like to know about research opportunities to work with you. Regards, Kumar ———————————- The above email is just a sample, it can be written even shorter or longer including more technical stuff. It is just preference. I do not recommend just copy pasting the above, it is just to get you the idea. The shorter the better…because it is human perception, think about it for a second, imagine about your mood if you look at 5 line email vs 20 line email?
You would read it quick and reply. Guess what? Thanks, What would be their reply if we dont attach our resume? Arad, There is no hard fast rule as such, it is up to you to be precise and short with few bullet points for easy reading…there is no need to send resume, having an attachment sends the email to spam sometimes, so I do not recommend attaching resume in first conversation.
Save my name, email, and website in this browser for the next time I comment. Notify me of follow-up comments by email. Notify me of new posts by email. Comments Very helpful! Its really helpful thanks redbus2us. Your template sucks… Dr.